---------韦斯利的信件
Some of you may not know this word: Procrastination, which means putting off doing something, especially out of habitual carelessness or laziness.
I would say everybody more or less has some procrastination tendency before. Have you ever had such experience that you planned to do something at the beginning of the day but eventually unable to make it due to your habitual laziness? Honestly, I have. However I realized this habit needs to be rectified. Here I would like to share w/ you some of my practices to avoid procrastination.
The basic idea is to fully take advantage of Outlook calendar to manage my time and all activities, whether it is business or personal.
We use outlook calendar to manage all the meetings for sure, which is what everybody does every day. However, the beauty of outlook calendar is more than that – you could also use it to manage your own work tasks, personal errands, reminder of important events, etc. One of primary reason to do this is that Outlook is running all the time and it has reminders that can remind you and urge you to finish all the things you planned, and thereby avoiding procrastination.
Let me use my today’s calendar as example. First take a look at my today’s calendar. (nothing confidential there though. J)
You can immediately notice that it’s almost full. Some of items are meetings, some are my own work items that need to be done today, some are just reminders. Let’s go thru them one by one:
· 8am~830am: AIRLook ACRD Sync, meeting with Sam McDonnell to talk about some AIRLook project/resource issues.
· 930am~945am: Call Julia Mao/Clark to talk about their moving.
· 10am~1045am: Review Jackson’s summary report about the AIRData performance tuning work he’s done, and provide my feedbacks.
· 1045am~1200am: Read all AIRLook priority 2 materials (What they are? I have my own definition of work items and their priorities).
· 1200am~2pm: Lunch w/ Henry, Lang and all other Henry’s staff about Henry’s going back to US and the transition. The lunch was in a positive atmosphere.
· 2pm~3pm: Writing this message. J
· 3pm~4pm: finish my status report for this week.
· 4pm~6pm: continue reading AIRLook p2 documents/materials/information.
· 8pm: Message of the week: a reminder for me to keep sharing my knowledge/experience to everybody on a weekly basis. Why I set it at 8pm? Because it is just a reminder and I don’t want it occupy in my normal working hour. All I need to do is to set the reminder for this item to 10 hrs in advance so that Outlook will pop up a reminder at 10am.
· 8pm: Project Status: a reminder for all my staff to write their status report. Again I set it at 8pm for the same reason.
· 830pm: Submit T&E, a reminder for me to submit my left T&E reports.
Believe me, this works for me perfectly well. Usually I’ll do the planning in the morning or whenever I think of something I need to put in my todo list.
For those personal tasks, it is up to you to decide whether you mark that period of time as Busy or Free in calendar so that other people would know whether you are available for some meetings they want you in. For example, for most of personal tasks in my calendar, I would mark them as “Free” so that when others check my calendar they’ll find I’m available during that period of time.
When you look at all those reminders, do not just simply dismiss them. You would rather urge yourself to complete them before you can dismiss them without feeling guilty of not doing that.
Just some tips for you in time management. Have a try and it might work for you well too.
Cheers,
Wesley
周三 七月 23, 2014 5:59 am 由 帅帅
主题: 武汉人在上海一日记<老板的信>－－－－－4.25 